Employee Onboarding Template

HR

Did you know that 69% of employees are more likely to stay with a company for three years if they experience great onboarding?

In the dynamic landscape of a growing company, the initial experience of new employees is crucial for long-term retention. Efficiently organizing the onboarding process is not just a matter of saving time; it’s about creating positive first impressions and laying the foundation for employee loyalty. This is where Jira Onboarding templates become essential.

Our Jira Onboarding Template for Employees

Here’s an example of an Employee Onboarding description template in JIRA’s wiki format.

Copy and paste this example into your Jira issue while issue creation and then save it as a Jira employee onboarding template with Easy Templates app.

Employee Details

• Name: [Employee’s full name]

• Department/Team: [Associated department or team]

• Position: [Job title]

• Start Date: [Date of joining]

Administrative Tasks

• Employment Contract: [Date when the signed contract is received or needs to be submitted]

• Benefits Enrollment: [Details about enrolling in health insurance, retirement plans, or other employee benefits]

• Company Property Allocation: [List of items to be provided, e.g., “Laptop”, “ID card”, “Mobile phone”]

IT Setup

• Email Creation: [Date when the email account will be set up]

• System Access: [List of systems or platforms where access should be granted, e.g., “CRM”, “Intranet”, “Company Slack”]

Training & Orientation

• Orientation Day: [Date and details of company orientation]

• Training Schedule: [Dates and topics for necessary training sessions, e.g., “Product Training – Day 3”, “Compliance Workshop – Day 5”]

Buddy/ Mentor Assignment

• Buddy Name: [Name of the employee assigned to guide the new hire]

• Objective: [Purpose of the buddy system, e.g., “Assist with initial queries, introduce to team members, and provide departmental insights.”]

First Week Schedule

Provide a brief outline of the new hire’s first week, including meetings, training, and any key tasks.

Performance Goals

List any performance or learning goals set for the new hire for their first month, quarter, etc.

Feedback & Review

• First Review Date: [Scheduled date for the first performance review or feedback session]

• Objective: [Purpose of the review, e.g., “Evaluate training effectiveness and initial role adaptation.”]

Notes/Additional Information

Any other relevant details or context about the onboarding process.

This template ensures that HR and related teams have a structured process for the onboarding of new employees, covering all bases from logistical preparations to the new hire’s integration into the company culture. Customize the template based on the intricacies of your organization’s specific HR practices and onboarding procedures.

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What Is Employee Onboarding in HR?

Employee onboarding in HR refers to the systematic process of integrating a new hire into an organization and equipping them with the necessary knowledge, skills, and behaviors to become effective and productive members. This involves a series of activities ranging from administrative tasks, such as completing paperwork and setting up IT access, to more interpersonal aspects like cultural immersion and relationship-building.

A successful onboarding experience ensures regulatory compliance, fosters employee engagement, reduces the time to proficiency, and enhances retention. Let’s discover how you can improve employee onboarding workflow with the Jira onboarding template.

Enhancing Employee First Impressions and Retention with Jira Onboarding Templates

By implementing Jira Onboarding templates, each step of the onboarding journey is meticulously crafted into subtasks, all linked to a single Jira issue assigned to the new employee. This streamlined approach ensures a smooth and engaging onboarding experience, demonstrating the company’s commitment to its employees right from the start. Such a thoughtful and organized introduction to the company culture significantly enhances employee satisfaction and aids in retention efforts.